W003, Stanmore Business and Innovation Centre, Howard Rd, Stanmore HA7 1BT 02088 666 999 info@zecadent.co.uk
02088 666 999
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+44 02088 666999
info@zecadent.co.uk
+44 02088 666999
info@zecadent.co.uk
Zecadent
W003, Stanmore Business and Innovation Centre
Howard Rd
Stanmore
HA7 1BT
DATA PROTECTION.
Zecadent complies with the 1998 Data Protection Act and the Freedom of Information Act 2000, and this Policy describes our procedures for ensuring that personal information about patients is processed fairly and lawfully.
To provide you with a high standard of dental care and attention, we need to hold personal information about you. This personal data comprises:
- Personal details such as your name, age, address, telephone numbers, email address and your general medical practitioner;
- Your past and current medical and dental condition;
- Radiographs, clinical photographs and study models;
- Information about the treatment we have provided or propose to provide (and its cost);
- Notes of conversations or incidents that might occur for which a record needs to be kept;
- Records of consent to treatment;
- Any correspondence (relating to you) with other healthcare professionals, such as referrals to specialists.
We must keep comprehensive and accurate personal data about our patients to provide them with safe and appropriate dental care.
We will process the personal data that we hold about you in the following way:
- We will retain your dental records while you are a practice patient. If you cease to be a patient, we will continue to hold them for at least another eleven years, or in the case of children, until they reach the age of 25, whichever is longer.
- Personal data about you have been held in the practice’s computer system and/or a manual filing system. The information is not accessible to the public, and only authorised staff members can access it. Our computer system has secure audit trails, and we back up information daily.
To provide proper and safe dental care, we may need to disclose personal information about you to:
- Your general medical practitioner;
- The hospital or community dental services;
- Other health professionals caring for you;
- Dental Insurance Companies of which you are a member.
- Private dental schemes of which you are a member.
Disclosure will take place on a “need-to-know” basis. Information will only be given to those individuals/organisations who need it to provide care to you and for the proper administration of the Government (whose personnel are also covered by strict confidentiality rules). The recipient will only be given the information they need to know for these purposes.
In very limited circumstances or when required by law or court order, personal data may have to be disclosed to a third party not connected with your dental care. In all other situations, disclosure not covered by this Policy will occur only when we have your specific consent. Where possible you will be informed of these requests for disclosure.
You have the right to access the data we hold about you and receive a copy. Access may be obtained by request in writing. We will levy a fee of £10 for records that are copied. If a request is made to copy x-rays, an extra charge of £40 will be made. We will provide a copy of the record within 40 days of receipt of the request and fee and an explanation of your record should you require it.
If you move to another dental practice we may (at our discretion) loan original x-rays and provide copy notes direct to that practice free of charge on receipt of a written request from them.
Please discuss the matter with your dentist if you do not wish the personal data we hold about you to be disclosed or used in the way described in this Policy. You have the right to object, but please remember that this may affect our ability to provide you with dental care.
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